Vacancy Announcement

Date: March 29, 2018

Closing Date: Open until filled

Position Title: General Services Assistant

Salary: Developmental level starting at $9,869 annually plus benefits

Full performance level starting at $12,968 annually plus benefits

The United States Peace Corps program in Timor-Leste seeks a qualified and motivated candidate for the following full-time position:

General Services Assistant

The United States Peace Corps is a non-political, non-religious organization that brings American Volunteers to Timor-Leste in cooperation with the Government of Timor-Leste. Volunteers are assigned to Munisipios to work with communities on various development projects. The Peace Corps is a United States Government agency founded by President John F. Kennedy in 1961. General information about Peace Corps can be found on www.peacecorps.gov.

The General Services Assistant (GSA) will work as a member of the Director of Management and Operation’s (DMO) Administrative Unit under the direct supervision of the General Services Manager (GSM).

Major Responsibilities include, but are not limited to:

Administrative and Logistical Support

• Work with General Services Manager to obtain bids/quotes for procurement of supplies, equipment, and services as needed and makes payments to vendors.

• Purchases equipment, parts, and supplies to affect all repairs/maintenance.

• Identifies service providers and serves as point of contact for contract execution as needed.

• Accountable for accurate inventory of Peace Corps properties including assign barcodes for assets, assets scanning, conduct annual inventory checks of all properties and update inventory system and maintains related records. Follows guidelines for asset disposal.

• Identifies excess property and recommends the best method of disposal. Works closely with the Embassy General Services unit to ensure Peace Corps participation in auctions in compliance with Peace Corps Manual section.

• Coordinates property transfer between Peace Corps Posts and other US Government agencies.

• Maintains inventory of Peace Corps office supplies and cleaning supplies and initiates procurement to replenish stock as necessary.

• Responds to staff requests for supplies and equipment.

• Maintains accurate records of all supplies and equipment to support Peace Corps operations.

• Maintains vendor database for various services and goods suppliers and proactively seeks out new vendors.

• Monitors services contracts database.

• Organizes motor vehicle registration and annual inspections at Ministry of Transportation for Peace Corps and staff vehicles and related driving permits/licenses.

• Organizes motor vehicle annual insurance coverage renewal.

• Assists GSM to facilitate incoming and outgoing shipments, mail and custom clearances.

• Ensures good records for motor vehicle use, such as vehicle logbooks and fuel and maintenance records.

• Assists in scheduling and monitoring the motor pool.

• Maintains GS files.

• Performs medical supplies inventory control clerk duties: maintains Medication Inventory System, takes part in quarterly physical pill count, prepares and submit required reports.

• Maintains Office facilities and residences including regular checks/walkthroughs to ensure facilities are in good condition and to identify risks.

• Coordinates and performs facilities maintenance of Peace Corps office, staff residences, and Peace Corps Volunteer independent houses.

• Coordinates with other General Services staff to maintain vehicles and office equipment in excellent condition.

• Ensures that office storage space is organized, secured and well maintained.

• Works with other units to manage logistics for Peace Corps events, such as trainings.

Safety and Security

• Performs upgrades to Peace Corps Volunteer houses such as installing door locks and adding mesh wire and timber bars to windows.

• Maintains regular maintenance for fire extinguishers, smoke detectors, and fire alarms to ensure they are functioning.

• Operates Peace Corps motor vehicles safely at all times.

Driving

• Utilizes safe, courteous, and attentive driving skills to transport staffs, Volunteers, and equipment to various locations throughout Timor-Leste.

• Serves as Duty Driver on a rotational basis as required.

• Will also be rostered on a shuttle service once a month on Sundays.

Other Duties

• Serves as back-up GSM when GSM is not available or on leave.

• Provides physical labor assistance when requested.

• Performs other duties as assigned by DMO and GSM.

Skills that facilitate the job:

· Ability to work with minimum supervision and under pressure.

· Excellent attention to detail.

· Pro-active attitude and flexibility to work after hours as needed

· Willingness to work at least one Sunday a month and to serve as on-call duty driver one week each month.

· Proficiency with various hand tools and power tools.

· General office repair and maintenance.

· Excellent logistics coordination and management.

· Polite manners, professionalism and sense of discretion under all circumstances.

· Ability and willingness to follow directions and training from supervisors.

· Strict adherence to all US Government and Peace Corps vehicle policies and regulations.

· Good health and fitness as it relates to physical labor, quick reflexes and alertness in performing duties.

· Experience working in a cross-cultural setting as part of a multicultural team.

Required Qualifications

High school graduation required
At least one year of general office experience required
Fluency in Tetum required.
Professional working knowledge of English required.
Professional driving experience with 4wd manual-transmission vehicles and a valid B1 driving license are required

· Computer literacy with good knowledge of basic computer applications (Word, Excel, Outlook, etc.) is required.

Preferred Qualifications:

Bachelor’s degree preferred or equivalent work experience
Two or more years’ experience in administration, logistics, procurement and/or facilities maintenance experience
Fluency in English preferred.

Security Clearance: Candidates must be able to obtain a security clearance which requires a National ID Card and recent/valid Ministry of Justice Requerimento de Certificado de Registo Criminal. Candidates without these documents may apply, but they should start working on obtaining these documents immediately.

Salary: Developmental level starting at $9,869 annually plus benefits; Full performance level starting at $12,968 annually plus benefits. Initial offers made toward the low end of the scale, depending on relevant experience and salary history (must be both recent and sustained), and allowing for growth and development within the position.

Important! For consideration, all applicants must submit a Resume (CV) of NO MORE THAN 4 PAGES, together with a Cover Letter clearly describing how they meet the above listed mandatory and desired qualifications and a copy of their valid B1 driver’s license. Submit application by e-mail to: easttimorpc@peacecorps.gov. Please state in subject line: Your Name_GSA Application. Include both your name and GSA Application in the subject line of your email.

Closing date: applications should be received no later than April 15, 2018 for first consideration. No phone calls or personal visits related to this vacancy will be accepted. Only short-listed candidates will be contacted.

The Peace Corps is an equal opportunity employer.